5 Tips to make your bookkeeping easier!

• So you are in business, and you are fantastic at what you do.
• You’ve got a great product or service, and some fantastic loyal customers.
• Things are getting busy – but there is that dreaded bookkeeping lurking in the background.
• It causes you stress, and might even keep you awake at night.
• What can you do to make it easier?



1. Be Organized
Set yourself up a system or routine. Create your sales invoices in a timely manner – that keeps the income flowing, and keep up to date records of your customer payments so you know who owes you money at any point in time. And as for those expenses, keep all your receipts and once recorded file them in either a lever arch folder or suspension file for future reference – sorted alphabetically or by date.

2. Systematize
One of the best solutions for tackling the bookkeeping nightmare is the range of software solutions to assist keeping all your financial records in one place. Software can either be desktop, online or a hybrid of the two and can range in price from around $25 per month up depending on your business size and needs. Many of these systems also allow “Add-ons” which are more industry specific external software solutions that integrate seamlessly with your bookkeeping software such as inventory, jobs, payroll etc.

3. Educate
Feeling like you have a great piece of software, but aren’t really using it to its potential? Get yourself familiar with what your software has to offer. Most applications have a trial or dummy file you can “play” with, without affecting your own data. This is great for those moments when you ask “what would happen if I clicked here…..”.



4. Time
Allow yourself time! It isn’t going to do itself – so set aside a set amount of time on a regular basis to keep your bookkeeping up to date. Depending on the number of transactions you create, just 5-10 minutes a day will keep you on top of the processing. It will allow you to pick up any errors quickly, record transactions before you forget what it was for and saves future time dealing with a backlog.

5. Delegate
-If you find that the bookkeeping is too overwhelming or taking up to much of your valuable time -delegate the task to an expert.
-You may be surprised at how quickly an experienced bookkeeper can process work that may have taken you hours.
-They generally understand the softwares nuances and shortcuts, and may be able to suggest some efficiency in the way you are doing things.
-Leave them to it while you focus on what you do best

5 Comments on “5 Tips to make your bookkeeping easier!

  1. I never thought about hiring an expert bookkeeper if I’m getting overwhelmed with the business’s financial matters because they can quickly and efficiently process the work. My aunt and I are planning to open an ice cream shop soon using the recipe nana left in our care. I’ll share this advice with my aunt later because we’ve both been dreading the accounting of the business since we’re both not very good at math. Maybe it would be best if we just hire a commercial accounting service. Thanks!

    • Awesome!! I’m so excited for you! It’s so rewarding to own your own business! If you have questions please feel free to contact us! We are always happy to help!

  2. I love that you mentioned using the dummy files to learn how to use your software properly. My brother is starting a new company soon and he needs help with finances. I think that he should hire a professional that can help him do this financial planning properly.

    • Hey Mason! Thanks for taking the time to review this! Yes you need to use software to help streamline your bookkeeping and accounting! It’s such a make or break for new companies!

  3. set aside a set amount of time on a regular basis to keep your bookkeeping up to date. Depending on the number of transactions you create, just 5-10 minutes a day will keep you on top of the processing. It will allow you to pick up any errors quickly, record transactions before you forget what it was for and saves future time dealing with a backlog.
    Thanks

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